Official and working languages
Arabic, Chinese, English, French, Russian and Spanish shall be the official languages, and English, French and Spanish the working languages of the commission.
1. Speeches made in an official language shall be interpreted into the other official languages.
2. A speaker may speak in a language other than an official language if he provides for interpretation into one of the official languages. Interpretation into the other official languages by the interpreters of the Secretariat may be based on the interpretation given in the first such language.
Languages of records
Records shall be drawn up in the working languages. A translation of the whole or part of any record into any of the other official languages shall be furnished if requested by a representative.
Languages of resolutions and other formal decisions
All resolutions, recommendations and other formal decisions of the commission shall be made available in the official languages.
VIII. RECORDS AND REPORTS
Sound recordings of meetings
Sound recordings of meetings of the commission shall be made and kept by the Secretariat. Such recordings may also be made and kept of the meetings of committees, working groups and sub-commissions if so decided by the commission.
Summary records of meetings
No summary records of meetings of the commission or any subsidiary organs shall be provided unless these have been specifically authorized by the Council.
Records of public meetings
1. Summary records of the public meetings of the commission and its subsidiary organs, where authorized and required, shall be prepared by the Secretariat. They shall be distributed as soon as possible to all members of the commission or of the organ concerned, and to any other participants in the meeting, who may, within one week of their receipt, submit corrections to the Secretariat: in special circumstances, the presiding officer may, in consultation with the Secretary-General, extend the time for submitting corrections. Any disagreement concerning such corrections shall be decided by the presiding officer of the body to which the record relates, after consulting, where necessary, the sound recordings of the proceedings. Corrections will be consolidated in a single corrigendum to be issued after the end of the session.
2. The summary records and the consolidated corrigendum thereto shall be distributed promptly to the Members of the United Nations and to the specialized agencies. On publication, these records may be consulted by the public.
Records of private meetings
The records of private meetings of the commission shall be distributed promptly to the members of the commission and to any other participants in these meetings. They shall be made available to other Members of the United Nations upon decision of the commission. They may be made public at such time and under such conditions as the commission may decide.
Reports to the Council
The commission shall submit to the Council a report, which shall normally not exceed thirty-two pages, on the work of each session containing a concise summary of recommendations and a statement of issues requiring action by the Council. It shall as far as practicable frame its recommendations and resolutions in the form of drafts for approval by the Council.
Communication of formal decisions and reports
As soon as possible, the text of the formal decisions and reports adopted by the commission shall be distributed to all members of the commission and to any other participants in the session. The printed text of such decisions and reports shall be distributed as soon as possible after the close of the session to the Members of the United Nations. to the specialized agencies, to the intergovernmental organizations referred to in rule 74 and to the concerned non-governmental organizations in category I or II or on the Roster.
IX. PUBLIC OR PRIVATE MEETINGS
Unless the commission decides otherwise its meetings shall be held in public.
X. CONDUCT OF BUSINESS
A majority of the representatives of members of the commission shall constitute a quorum.
General powers of the Chairman
1. In addition to exercising the powers conferred upon him elsewhere by these rules, the Chairman shall declare the opening and closing of each meeting of the commission, direct the discussions, ensure observance of these rules, accord the right to speak, put questions to the vote and announce decisions. The Chairman, subject to these rules shall have complete control of the proceedings of the commission and over the maintenance of order at its meetings. He shall rule on points of order. He may propose to the commission the closure of the list of speakers, a limitation on the time to be allowed to speakers and on the number of times the representative of each member may speak on an item. the adjournment or closure of the debate, and the suspension or adjournment of a meeting.
2. The chairman, in the exercise of his functions, remains under the authority of the commission.
Points of order
1. During the discussion of any matter, a representative may at any time raise a point of order, which shall be decided immediately by the Chairman in accordance with these rules. A representative may appeal against the ruling of the Chairman. The appeal shall be immediately put to the vote, and the ruling of the Chairman shall stand unless overruled by a majority of the members present and voting.
2. A representative may not, in raising a point of order, speak on the substance of the matter under discussion.
1. No one may address the commission without having previously obtained the permission of the Chairman. Subject to rules 42 - 45 and 48 to 50, the Chairman shall call upon speakers in the order in which they signify their desire to speak.
2. Debate shall be confined to the question before the commission and the Chairman may call a speaker to order if his remarks are not relevant to the subject under discussion.
3. The commission may limit the time allowed to speakers and the number of times the representative of each member may speak on any question: permission to speak on a motion to set such limits shall he accorded only to two representatives favoring and to two opposing such limits, after which the motion shall be put to the vote immediately. Interventions on procedural questions shall not exceed five minutes unless the commission decides otherwise. When debate is limited and a speaker exceeds the allotted time. the Chairman shall call him to order without delay.
Closing of list of speakers
During the course of a debate the Chairman may announce the list of speakers and, with the consent of the commission, declare the list closed. When there are no more speakers, the Chairman shall, with the consent of the commission. declare the debate closed. Such closure shall have the same effect as closure by decision of the commission.
Right of reply
The right of reply shall be accorded by the Chairman to the representative of any member who requests it. Representatives should attempt, in exercising this right, to be as brief as possible and preferably to deliver their statements at the end of the meeting at which this right is requested.
Congratulations to the newly elected officers shall be expressed only by the outgoing Chairman or a member of his delegation, or by a representative designated by the outgoing Chairman.
Condolences shall be expressed solely by the Chairman on behalf of all members. The Chairman, with the agreement of the commission, may dispatch a message on behalf of all members of the commission.
Suspension or adjournment of the meeting
During the discussion of any matter, a representative may at any time move the suspension or the adjournment of the meeting. No discussion on such motions shall be permitted, and they shall be put to the vote immediately.
Adjournment of debate
A representative may at any time move the adjournment of the debate on the item under discussion. Permission to speak on the motion shall be accorded only to two representatives favoring and to two opposing the adjournment, after which the motion shall be put to the vote immediately.
Closure of debate
A representative may at any time move the closure of the debate on the item under discussion, whether or not any other representative has signified his wish to speak. Permission to speak on the motion shall be accorded only to two representatives opposing the closure, after which the motion shall be put to the vote immediately.
Order of motions
Subject to rule 42, the motions indicated below shall have precedence in the following order over all proposals or other motions before the meeting:
(a) To suspend the meeting;
(b) To adjourn the meeting;
(c) To adjourn the debate on the item under discussion;
(d) To close the debate on the item under discussion.
Submission of proposals and substantive amendments
Proposals and substantive amendments shall normally be submitted in writing to the Secretary-General. Unless the commission decides other-wise, proposals and substantive amendments shall be discussed or put to the vote no earlier than twenty-four hours after copies have been circulated to all members.
Withdrawal of proposals and motions
A proposal or a motion may be withdrawn by its sponsor at any time before voting on it has commenced. provided that it has not been amended. A proposal, or a motion thus withdrawn may be reintroduced by any representative.
Decisions on competence
A motion calling for a decision on the competence of the commission to adopt a proposal submitted to it shall be put to the vote before a vote is taken on the proposal in question.
Reconsideration of proposals
When a proposal has been adopted or rejected, it may not be reconsidered at the same session unless the commission so decides. Permission to speak on a motion to reconsider shall be accorded only to two representatives opposing the motion, after which it shall be put to the vote immediately.