Number of sessions
Unless the Economic and Social Council (the Council) decides otherwise, the functional commission (the commission) shall hold sessions biennially.
Date of opening
1. The date of opening of each session of the commission shall be fixed by the Council, taking into account any recommendation of the commission and in consultation with the Secretary-General.
2. In exceptional cases, the date of opening of a session may be altered by the Secretary-General in consultation with the Committee on Conferences of the General Assembly and, whenever practicable, with the Chairman of the commission.
Place of sessions
Sessions shall be held at the Headquarters of the United Nations unless another place is designated by the Council, taking into account any recommendation of the commission and in consultation with the Secretary-General.
Notification of opening date of sessions
The Secretary-General shall notify the members of the commission and also, in the case of the Commission on Narcotic Drugs, the President of the International Narcotics Control Board, of the date and place of the first meeting of each session at least six weeks in advance.
Drawing up of the provisional agenda
1.The Secretary-General, in consultation with the Chairman whenever possible, shall draw up the provisional agenda for each session
2. The Provisional agenda shall include all items required by these rules as well as items proposed by:
(a) The commission at a previous session;
(b) The General Assembly, the Economic and Social Council, the Security Council or the Trusteeship Council;
(c) A Member of the United Nations;
(d) A sub-commission of the commission;
(e) The Chairman;
(f) The Secretary-General;
(g) A specialized agency(2) subject to rule 72;
(h) A non-governmental organization, subject to paragraph 4 of this rule.
3. Items proposed for inclusion in the provisional agenda pursuant to subparagraphs (c), (e), f), (g) and (h) of paragraph 2 shall be submitted with basic documents in sufficient time to reach the Secretary-General not less than seven weeks before the first meeting of each session.
4. (i) Non-governmental organizations in category I may propose items for the provisional agenda of the commission provided that:
(a) An organization in that intends to propose such an item shall inform the Secretary-General at least nine weeks before the commencement of the session, and formally proposing an item shall give due consideration to any comments the secretariat may make.
(b) The proposal shall be formally submitted with basic documents not less than seven weeks before the commencement of the session.
(ii) An item proposed in accordance with the provisions of this paragraph shall be included in the agenda of the commission if it is adopted by a two-thirds majority of the members present and voting.
Communication of the provisional agenda
The Secretary-General shall, not less than six weeks before the opening of the session, communicate the provisional agenda for a session of the commission and transmit the basic documents related to each item appearing thereon to the Members of the United Nations, the President of the Security Council, the President of the Trusteeship Council, the specialized agencies, the intergovernmental organizations referred to in rule 74, the non-governmental organizations(3) in category I or II or on the Roster and also, in the case of the Commission on Narcotic Drugs, to the President of the International Narcotics Control Board.
2. In exceptional circumstances, the Secretary-General may, for reasons to be specified in writing, transmit the basic documentation relating to items on the provisional agenda not less than four weeks before the opening of the session.
Adoption of the agenda
The commission shall at the beginning of each session, after the election of its officers, in accordance with rule 15, adopt the agenda for that session on the basis of the provisional agenda referred to in rule 5.
Revision of the agenda
During a session, the commission may revise the agenda by adding, deleting, deferring or amending items. Only important and urgent items shall be added to the agenda during the session.
Draft provisional agenda for subsequent session
At each session of the commission, the Secretary-General shall submit a draft provisional agenda tor the commission's subsequent session, indicating in respect of each agenda item the documents to be submitted under that item and the legislative authority for their preparation, in order to enable the commission to consider the documents from the point of view of their contribution to the work of the commission and of their urgency and relevance in the light of the current situation.
Terms of office of members
Unless the Council decides otherwise, the term of office of members of the commission shall begin on 1 January following the election of the States concerned to membership of the commission and shall end on 31 December following the election of the States that are to succeed them as members of the commission.
Each member of the commission shall, after consultation with the Secretary-General and subject to confirmation by the Council(4) designate a person to serve as its representative on the commission.
Rights of representatives pending confirmation(4)
A person designated as the representative of a member of the commission in accordance with rule 11 may, pending confirmation by the Council, participate in the work on the commission with the same rights as the other representatives on the commission.
1. Each member of the commission may, in consultation with the Secretary-General, designate an alternate representative to act in place of its representative at any meeting of the commission or, except as provided in paragraph 2 of this rule, of its subsidiary organs. When acting as representative, the alternate so designated shall have the same status as a representative, including the right to vote.
2. In the case of a subsidiary organ whose members are experts nominated by Governments serving in their individual capacity, if a member is unable to attend all or part of a session he may, with the consent of his Government and in consultation with the Secretary-General, designate an alternate to act in his place during his absence. Such an alternate shall have the same status as the expert serving as member on the subsidiary organ concerned, including the right to vote.
The representative of a member of the commission may be accompanied by such advisers as may be required.