Forms to be used when submitting a written statement

The HRC Secretariat has prepared relevant forms which should be used when submitting written statements. Please refrain from adding the UN header.

•  Model 1

(A): Statement submitted in English only (individual and joint);

(B): Statement submitted in French only (individual and joint);

(C): Statement submitted in Spanish only (individual and joint);

•  Model 2: Statement submitted in English, French & Spanish (individual and joint).

How to fill in the relevant form?

All sections of the relevant form should be filled in as explained below, and saved as a Word document ( not PDF or any other format).

SECTION I: Contact details - Please insert contact details of the NGO, including a main contact person (name, phone number, and e-mail);

SECTION II: Languages - NGOs' written statements may be submitted in English, French and Spanish. Please use the relevant form accordingly;

SECTION III: Session number - Please indicate for which HRC session the NGO written statement is intended;

SECTION IV: NGO name and status - Please select one of the options outlined under this section. If in doubt regarding the UN-registered name of the NGO and/or its consultative status, please refer to UNOG's NGO database:

http://www.unog.ch/80256EE60057E07D/(httpPages)/3101491B86487F6D80256EFC0061DFD9?Open Document

•  If an official translation exists of the name of the NGO(s) submitting the written statement, please ensure that the NGO name(s) match(es) the language of the statement . Otherwise, use the official name in the language available;

SECTION V: Title of the submitted text- Please ensure that a title is inserted at the beginning of the statement (in "Times New Roman", font "12", bold, title case); Should NGOs without consultative status wish to be associated with the submitted statement, their names may be indicated separately, as a footnote to the title : " Name(s) of NGO(s) also share(s) the views expressed in this statement". (See "Model 1" & "Model 2" for guidance);

SECTION VI: Main text - To insert the text, please use "Times New Roman", font "12", "Justified". For footnotes, "Times New Roman", font "10", "Justified".

Naming of submitted files

Please ensure that the file name attributed to the .doc file of the written statement contains the following information:

Name of NGO submitting it (acronyms may be used);

Language in which the statement is written; followed by

Whether the statement is individual or joint (i.e. name of NGO - language -Join). If individual please leave blank (i.e. name of NGO-language of statement )

What else to do before submitting?

•  Spell Check : Kindly run a spell check on the statement(s) prior to submission;

•  Written submissions should be final ; in principle, it will not be possible to accommodate revisions;

•  NGO written statements are to be submitted to the HRC Secretariat by e-mail only . NGOs are no longer required to send a hard copy of their statement by fax;

•  NGO written statements should be submitted to hrcngo @ohchr.org . No other email address should be used for this purpose;

•  All language versions of a given statement should be sent AT THE SAME TIME through the same e-mail message, with each language version saved as a separate document;

•  Subject line : In the subject line of the e-mail message accompanying the statement(s), please include the name of the (main) NGO making the submission, e.g. " name of NGO - written statement(s) submitted to the [ insert number of session ] se ssion of the HRC ";

•  The HRC Secretariat will electronically confirm receipt of the statements.